Booking and quoting software for car hire

Seasonal rates, fees, deposits and payment links for small and growing fleets. Your clients get an exact quote online, and your staff work from one clear list.

Try the demo Book a 20-minute walkthrough

The vehicle choice on a Kairoo enquiry form, with an economy hatchback, a mid-size sedan, a family SUV and 4x4 vehicles, each with a price per day

Quotes without the back-and-forth

The right price, first time, at any hour

Clients choose the car, dates, cover and extras, and see the exact total straight away. You receive the confirmed quote, allocate a car and send a payment link.

Everyday car hire work

What Kairoo handles for car hire companies

Seasonal and trip-length rates

Your daily rates by length of hire, with high and low seasons on a calendar. Every quote uses the right rate automatically.

Fees and extras

Contract fees, collection and drop-off locations, and extras such as child seats or a GPS, added to the quote only when they apply.

Deposits your way

No deposit, a card hold at collection, or charged with the booking and refunded afterwards. Each company chooses its own approach.

Phone-in clients

When a client phones, staff use the same price rules to quote straight away, so phone and online quotes always match.

Payment links and balances

Send a link for a deposit or the full amount. Payments update the booking, and Kairoo checks every day for overdue balances.

Staff access and reports

Every staff member works from one Bookings list, with access you control. Reports show sales, money received and owed, and income per vehicle.

Follow-up alerts

If a client starts a quote and doesn't confirm, you receive their details about an hour later, while they're still deciding.

Kairoo pricing settings with peak, shoulder and low seasons assigned month by month — **Seasons.** Name your seasons and assign each month, and every quote follows.

Kairoo sales reports showing bookings, total sales, amount received, amount still owed and quote conversion — **Reports.** Sales, money received and owed, and how many quotes become bookings.

See how your next quote would look

Try the demo on your own, or book 20 minutes and we'll show it to you using one of your own vehicles.

Try the demo Book a 20-minute walkthrough